RFP – St. Saviour’s Roof

Bids to be received by September 8, 2019 at 4:00 pm.
Work to be completed before December 31, 2019

INTRODUCTION

The Manitoba Agricultural Museum (MAM) is dedicated to the collection, preservation, interpretation and demonstration of Manitoba’s agricultural and rural heritage. It is the home of the largest collection of vintage agricultural equipment in Western Canada and of the Homesteaders’ Village constituted of over 20 buildings, replicas and designated heritage buildings. The MAM is undertaking the re-shingling of its Municipal Heritage Site, the St. Saviour’s Church.

The St. Saviour’s Church was built in 1894 and originally located in the RM of Odanah near Minnedosa. It was moved to the MAM where it opened to the public in 1973 and it is now a landmark of the Homesteaders’ Village. It is representative of rural churches in pioneer times.

The structure is roofed with cedar shingles and, in keeping with historical representation, the new shingles will be required to be of a similar material and appearance, as well as be applied in a similar fashion as the originals.

SCOPE OF WORK

  • The St Saviour’s Church is in need of new roofing. Site work shall generally be administered to be historically accurate in material and application particularly in outer exposed visible sections of the roofing area. The contractor shall take particular care in preserving the roofing structure under the existing shingles to the greatest extent possible. All exterior alterations will require approval and authorization of the MAM. The MAM will be facilitating the bidding process. Upon contract award, MAM Executive Director-Curator will be the point of contact with the contractor for project.
  • The Scope of Work shall include, but not be limited to, the provision of all labour, materials, equipment and all associated fees necessary for the work outlined below as described in the specifications.

GENERAL

  • All work shall be performed between the hours of 8:00 am to 4:30 pm. Other hours may be available as approved by the MAM. All work dates shall be scheduled in advance to accommodate MAM schedules and events. Work is scheduled for the Fall of 2019.
  • Roofing: Services will include all labour, materials, equipment mobilization and waste disposal of all debris and used materials. The Contractor shall prepare the work site to a reasonable condition at the end of each shift and to accommodate for public access of the general site during museum business hours. The Contractor will be responsible for all storage and security of all equipment and supplies utilized for the project.
  • Remove and set aside in a secure location determined with MAM’s staff the crosses and decorative elements. Reinstall at the end of the project.
  • Remove existing cedar shingles, roofing materials, equipment and project related materials that will be discarded as part of the project. The Contractor will be responsible for the removal and legal disposal of discarded materials. Two representative cedar shingles are to be kept and provided to MAM for archival purposes.
  • Re-nail any loose sheathing boards.
  • Repair any damaged roof sheathing and fascia boards as required. As the sheathing is exposed from the underside, determining sheathing repairs should be estimated as part of the evaluation process. When maintaining the original materials is not recommended, consult with MAM staff prior to removing and replacing sheathing and fascia boards.
  • All work must be completed in a professional manner with the awarded contractor responsible for the daily cleaning of any mess that may be a result of the construction process.
  • Comply with the specifications detailed on Annex A – Additional information on St. Saviour’s Roof.

CONDITIONS

  • All work shall be performed by licensed contractors.
  • Contractor shall adhere to local, provincial, and federal codes which may apply.
  • Contractor shall obtain and pay for all necessary permits applicable to his work.
  • Contractor shall restore to original condition any surfaces or items which become damaged during the work.
  • Contractor shall keep areas clean at the end of each day. All new work shall be cleaned prior to final acceptance.
  • All demolition, packing, or discarded materials shall be removed from the site after approval to do so, and disposed of properly by the contractor unless designated for relocation or storage per Owner’s direction.
  • The contractor may make use of existing power, water, and other utilities.

APPLICATIONS AND SELECTION PROCESS

  • ALL bids must be received by the MAM by 4:00 pm on Sunday, September 8, 2019.
  • Bidders will be given access to the site by appointment during business hours to evaluate and inspect the structures.
  • Bidders to include summary of experience and, if applicable, experience working on designated heritage buildings.
  • Bidders to include availability between September 20, 2019 and December 31, 2019.
  • Selection will be based on MAM’s Procurement Policy and respecting MAM’s Conflict of Interest policy. Successful bidder will be notified by September 13, 2019.

ANNEX A – ADDITIONAL INFORMATION ON ST. SAVIOUR’S ROOF

Specifications of St. Saviour’s Church roof

  • The 1894 St. Saviour’s Church Roof is made of four different sections: the Main Roof, the Steeple Roof, the Back Roof, and the Front Roof. The Back Roof is not straight on the north side.
  • Main Roof: two sides, 28 x 15 feet to the ridge each
  • Back Roof: two sides, 13 x 11 feet to the ridge each
  • Front Roof: two sides, 17 x 6 feet to the ridge
  • Steeple Roof: four sides, 4 feet at base of triangle x 6 feet high each

Requirements of the work

  • To preserve the authenticity of the heritage building, when possible, maintenance and repair of original fascia boards and sheathing is preferred, rather than replacement
  • Use of #1 cedar shingles – 18” to 24” length, straight grain, no knots
  • Use of zinc coated nails or hot dipped galvanized nails and cedar cap on the hip of the steeple
  • Use painted aluminium ridge cap
  • Use synthetic roof felt beneath shingles
  • Use 24 gauge stainless steel metal for all flashings and valleys and use ice and water shield at all eaves and valleys


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