Jobs at the Manitoba Agricultural Museum

Operations Manager

The Operations Manager is responsible for directing activities and use of resources for the successful management of the museum on a daily basis according to the strategic direction set by the Board of Directors. The Operations Manager will report to the Board Executive and work as part of a team in conjunction with all staff, Board of Directors, and volunteers.

Primary Duties and Responsibilities:

  • Manage the day-to day operation of the facility
  • Provide administrative assistance to the Board and volunteer committees related to contracts, invoicing, annual general meeting, fundraising, winter RV storage, rental/event agreements, workshops, special events
  • Act as an advisor to the Board on all aspects of the museum’s activities
  • Conduct correspondence on behalf of the Board, when appropriate
  • Represent the museum at public events and community activities
  • Collaborate with the Manitoba Threshermen’s Reunion & Stampede (MTRS) Committee to provide administrative support before, during, and after the festival week.
  • Complete annual grant applications and post-festival reporting for MTRS specific funding (MBLL, BCAH)

Operational Planning and Management:

  • Execute an operational plan which works toward the strategic direction of the museum as set by the Board of Directors
  • Ensure the operation of the museum meets the expectations of its Board and funders
  • Review existing policies on a regular basis and recommend changes to the Board as appropriate
  • Ensure that personnel, client, donor, and volunteer files are securely stored, and privacy/confidentiality is maintained
  • Provide regular reports to the Board as requested
  • Manage support staff and summer students under their responsibility
  • Liaise with the Yard Foreman and Resident Volunteer to support grounds maintenance
  • Maintain and manage online booking system and internal records for volunteer memberships and campground rentals

Human Resources:

  • Determine seasonal staffing requirements in areas under their supervision
  • Complete grant applications and annual reporting for local, provincial, and federal programs (e.g., Young Canada Works, Canada Summer Jobs, Green Team)
  • Establish a positive, healthy and safe work environment for staff and volunteers in accordance with all appropriate legislation and regulations
  • Recruit, interview, select and supervise seasonal operations staff with the right personal and technical abilities to adapt to a fast-paced environment
  • Ensure staff under their supervision receive appropriate orientation and training

Financial Management:

  • Work with the Treasurer and Finance Committee to prepare a comprehensive operating budget
  • Approve expenditures within the authority delegated by the Board
  • Liaises with the Treasurer and Finance Committee as needed
  • Administer the funds of the museum according to the approved budget
  • Ensure the museum complies with all legislation covering taxation and tax receipts
  • Organize floats for daily operations, fundraising, and special events

Experience:

  • Excellent written and verbal communication skills
  • Working with a Board of Directors and volunteers in a not-for-profit environment
  • Strong organization and interpersonal skills with great attention to detail

Working Conditions:

  • Work in a hectic office environment area with regular staff, volunteer, and public interaction
  • Support for events or activities may sometimes be required
  • Occasional evening and weekend hours as necessary to accommodate activities such as committee meetings, representing the museum at public events, the annual general meeting, and support through the week of the annual Manitoba Threshermen’s Reunion & Stampede

Applicants should send a resume, expected salary range, cover letter and two references outlining how they meet the specific requirements of the position to Angie Klym at president@mbagmuseum.ca. Closing date is September 2, 2022. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

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Collections and Programming Manager

The Collections and Programming Manager is responsible for a variety of curatorial and administrative tasks
including exhibit research and displays, planning, and managing public programs and events according to the
strategic direction set by the board of directors. The Collections and Programming Manager will report to the
Board Executive and work as part of a team in conjunction with all staff, Board of Directors, and volunteers.

Primary Duties and Responsibilities:

  • Work closely with the Collections Management and Interpretation Committees regarding acquisitions, artifact management and displays
  • Work collaboratively with various committees and volunteers
  • Researching, maintaining records, and cataloguing artifact acquisitions, loans, etc.
  • Designing displays and exhibits – developing and organizing collections to expand and improve educational and visitor experience
  • Raising funds – sourcing and writing local, provincial, and federal grant applications and final report to support the collection, programs, or other institutional needs
  • Develop and manage the annual budgets for collections and programs
  • Manage projects and coordinate volunteers assisting with the work
  • Represent the organization at public events/community activities and specialized programs as required
  • Execute public programs, education, development, and program marketing to promote, publicize, and interpret exhibits and related public programs
  • Maintain the artifact information on the museum website to explain and promote new attractions programs, and exhibits
  • Coordinating exhibit loans with other institutions
  • Ensuring that collections are properly preserved and stored
  • Review existing policies on an annual basis and recommend changes to the board as appropriate

Key Skills:

  • Excellent research, written and verbal communication skills
  • Ability to organize, present and communicate messages effectively
  • Excellent project management and organizational skills
  • Source fundraising avenues and available grants for cultural projects
  • Ability to work independently and closely with a small team, and good teamworking with staff, volunteers, board of directors and the public
  • Core computer skills including marketing tools through social media
  • Willingness to learn proprietary museum/artifact databases
  • Skilled in establishing priorities, coordinating multiple complex projects simultaneously, and meeting deadlines
  • Passion for agricultural history and culture

Human Resources:

  • Establish a positive, healthy and safe work environment for staff and volunteers in accordance with all appropriate legislation and regulations
  • Recruit, interview, select and supervise seasonal operations staff with the right personal and technical abilities specific to programming, education, and collections
  • Ensure staff under their supervision receive appropriate orientation and training

Financial Management:

  • Work with the Treasurer and Finance Committee to prepare a comprehensive artifact and programing budget
  • Administer budgets as approved by the Board of Directors

Experience:

  • Previous experience in the fields of history, museum management, agriculture, education, or heritage studies
  • Working with a Board of Directors and volunteers in a not-for-profit environment
  • Strong organization and interpersonal skills with great attention to detail

Working Conditions:

  • Work in a hectic office environment area with regular co-worker, volunteer, and public interaction
  • On occasion, the management of events or activities may sometimes take place outdoors
  • Occasional evening and weekend hours as necessary to accommodate activities such as committee meetings, representing the museum at public events, the annual general meeting, peak visitor or programming periods and support in the weeks before, during and after the annual Manitoba Threshermen’s Reunion & Stampede

Applicants should send a resume, expected salary range, cover letter and two references outlining how they meet
the specific requirements of the position to Angie Klym at president@mbagmuseum.ca. Closing date is
September 3, 2022. While we sincerely appreciate all applications, only those candidates selected for interview
will be contacted.