Career Opportunity: Museum Operations Manager

The Manitoba Agricultural Museum (MAM) is dedicated to the collection, preservation, interpretation and demonstration of Manitoba’s agricultural heritage. It does so by immersing its visitors in rural Manitoba’s past, providing context to the present and future of agriculture in Manitoba. Through innovative exhibits, programming and special events, its vision is to enable the generations of today and tomorrow to walk in the footsteps of the people who shaped agriculture and rural life in Manitoba. MAM maintains an 80-acre developed site, including a 26-building pioneer village and Canada’s largest collection of operating antique agricultural machinery.

The Operations Manager plays an important role on the management team and is responsible for directing activities and use of resources for the successful leadership and management of the organization on a daily basis according to the strategic direction set by the board of directors. The Operations Manager will report to the Executive and work as part of a team in conjunction with all staff, Board of Directors, and volunteers.

Primary Duties and Responsibilities

  • Manage the day-to day operation of the premises
  • Provide administrative assistance to the board and volunteer committees as required related to contracts, invoicing, AGM, fundraising activities, RV storage, rental agreements, workshops, special events
  • Report to the board on all aspects of the grounds activities
  • Conduct official correspondence on behalf of the board, when appropriate
  • Represent the organization at community activities

Operational Planning and Management

  • Execute an operational plan which works toward the strategic direction of the organization set by the board of directors
  • Ensure the operation of the organization meets the expectations of its clients, board and funders
  • Review existing policies on an annual basis and recommend changes to the board as appropriate
  • Ensure that personnel, client, donor, and volunteer files are securely stored, and privacy/confidentiality is maintained
  • Provide regular reports to the board as requested
  • Manage support staff under their responsibility
  • Liaise with the Yard Foreman and Resident Volunteer to support grounds maintenance
  • Maintain annual membership and volunteer campground renewals and records

Human Resources

  • Determine seasonal staffing requirements in areas under their supervision
  • Establish a positive, healthy and safe work environment for staff & volunteers in accordance with all appropriate legislation and regulations
  • Recruit, interview, select and supervise seasonal operations staff with the right personal and technical abilities to adapt to a fast-paced environment
  • Ensure staff under their supervision receive appropriate orientation and training

Financial Management

  • Work with the Treasurer and Finance Committee to prepare a comprehensive operating budget
  • Approve expenditures within the authority delegated by the board
  • Working with the Treasurer and Finance Committee, ensure that sound bookkeeping and accounting procedures are followed
  • Administer the funds of the organization according to the approved budget
  • Ensure the organization complies with all legislation covering taxation and tax receipts
  • Organize floats for daily operations, fundraising and special events

Proficiency in Use of Computers

  • Microsoft Office Suite – Word, Excel, Outlook
  • QuickBooks
  • Website and social media maintenance
  • PayPal transactions

Experience

  • Previous Office administration (Minimum of one to two years, or equivalent experience)
  • Working with a board of directors and volunteers in a not-for-profit environment
  • Strong organization and interpersonal skills with great attention to detail

Working Conditions

  • The Operations Manager usually work in an office environment and will liaise with the
    Collections Manager for the management of events or activities. In some instances, this may sometimes take them to nonstandard workplaces.
  • The Operations Manager will work a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as board or committee meetings, representing the museum at public events, the annual general meeting, peak visitor or programming periods and support through the week of the annual Manitoba Threshermen’s Reunion & Stampede.
  • The Manitoba Agricultural Museum offers competitive compensation including a benefits package. This will be discussed further in a personal interview.

Applicants should send a resume, expected salary range, cover letter and two references outlining how they meet the specific requirements of the position to Angie Klym at president@mbagmuseum.ca. Closing date is July 27, 2020. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.